Off Campus Trip Information Form

Student ActivitiesOff Campus Trip Information Form

This form is to be used for Off-Campus Trip in place of the SEIF.

The form must be completed by the organization president, treasurer or an executive board member of the undergraduate student government e-board member.

The Office of Student Activities will not review or approve any trips without all information and required documentation.

Do not attempt to submit this form without all required documentation.

The individual submitting this form:

1- Takes full responsibility for the event/trip and acknowledges that it has been authorized/ approved by the sponsoring group.

2- Indicates that all information provided is correct and all-inclusive.

3- Indicates that copies of all contracts, agreements, etc. for this trip have been affixed to this form.

4- Acknowledges that the filing of false information will result in the immediate cancellation of the trip.

5- Acknowledges that the club/organization may not proceed with the event until the OSA/Student Affairs representative approves the trip.

Off-Campus Travel Approval Form: Here

Off-Campus Trip Participation Waiver: Here

*Please note- Once you have submitted your forms, no additional students can be added.

Due to COVID-19 reopening plan guidelines, the off-campus trip safety plan must be attached to the form.

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Name of Group Sponsoring the Trip *
Name of Student Submitting This Form Name of Student Submitting This Form * First Last
Email *

The person submitting the form must use their myhunter e-mail.
Title/Office Held *
Type of Trip *

Trips within the Five Boroughs that involve activities such as rock-climbing, paintball, kayaking, etc. are considered high-risk.
Title of Trip *
Start Date of Trip Start Date of Trip * / MM / DD YYYY
End Date of Trip End Date of Trip * / MM / DD YYYY
Start Time of Trip Start Time of Trip * : HH MM AM/PM
End Time of Trip End Time of Trip * : HH MM AM/PM
Number of Expected Participants *

Please provide the number of students who will attend the trip.
Address Address *
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Include the address of the venue, retreat center, hotel, campsite, etc.
Name(s) of All Guests Artists, Performers, Speakers, Etc. *

If none, type "N/A".
Please consult with the College Association regarding contracts and agreements. College Association contracts are subject to the approval of the College Association. Student organizations and/or its representative(s) may not sign any outside contracts or act as a representative on behalf of the College.
Is a contract/agreement required? *

Is a contract/agreement required? Yes No
Contract/Agreement Type *

All College Association contracts must be signed by the student organization treasurer, president and the College Association Director. All outside/vendor contracts/agreement must by signed by the appropriate College designee and approved by Legal Affairs. Students/non-students may not enter into any legal contract/agreement with anyone or any entity with the exception of the above mentioned.
Anticipated Costs * $ Dollars . Cents
If none, type "0.00"
Itemize all anticipated expenses such as refreshments, advertising, entertainment, security, accommodations, tickets, transportation, etc. *

If none, type "N/A"
Save my progress and resume later
Enter Your Email Address *

A special link to resume the form will be sent to your email address.

Off Campus Trip Information Form

Student ActivitiesOff Campus Trip Information Form

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